[{"data":1,"prerenderedAt":4344},["ShallowReactive",2],{"en-blog/project-budget-tracking":3,"en-global-content":1110,"en-article-global-content":2536,"en-blog-article-more-articles-f1ded6b1-7e22-4841-a982-4b97800ed612":2794,"en-blog-article-more-articles-208800734":4339},{"name":4,"created_at":5,"published_at":6,"updated_at":7,"id":8,"uuid":9,"content":10,"slug":144,"full_slug":145,"sort_by_date":42,"position":1100,"tag_list":1101,"is_startpage":27,"parent_id":1102,"meta_data":42,"group_id":1103,"first_published_at":1104,"release_id":42,"lang":48,"path":42,"alternates":1105,"default_full_slug":145,"translated_slugs":1106},"A quick guide to project budget tracking for happier clients","2022-10-24T16:50:37.685Z","2026-03-20T15:29:45.038Z","2026-03-20T15:29:45.068Z",208800734,"e2628d82-fc62-40a6-97d8-3a429ea374c4",{"_uid":11,"roles":12,"title":4,"author":13,"topics":58,"content":80,"noIndex":27,"category":956,"language":981,"component":969,"heroMedia":984,"sidebarCta":991,"publishedAt":1015,"readingTime":1016,"redirectUrl":25,"listingImage":1017,"metaDescription":1022,"componentsAfterTheArticle":1023},"c7ad272d-1e9e-4a8e-bb70-2fee43dc75b7",[],{"name":14,"created_at":15,"published_at":16,"updated_at":17,"id":18,"uuid":19,"content":20,"slug":40,"full_slug":41,"sort_by_date":42,"position":43,"tag_list":44,"is_startpage":27,"parent_id":45,"meta_data":42,"group_id":46,"first_published_at":47,"release_id":42,"lang":48,"path":42,"alternates":49,"default_full_slug":41,"translated_slugs":50,"_stopResolving":57},"Eve Taylor","2022-10-19T17:37:03.784Z","2026-03-12T10:47:18.012Z","2026-03-12T10:47:20.621Z",206165094,"6f772199-ae9a-4b6f-94b5-d279868b1dd3",{"_uid":21,"name":14,"links":22,"picture":23,"lastName":28,"component":29,"firstName":30,"description":31},"6c8c89dc-424c-4010-a442-84e5fca33660",[],{"alt":24,"name":25,"focus":25,"title":25,"filename":24,"copyright":25,"fieldtype":26,"is_external_url":27},"https://a.storyblok.com/f/146026/433x433/cd1661a91c/eve-taylor-spendesk.jpeg","","asset",false,"Taylor","author","Eve",{"type":32,"content":33},"doc",[34],{"type":35,"content":36},"paragraph",[37],{"text":38,"type":39},"Eve works with modern finance teams to save them time and effort on reconciliation and closing. ","text","eve-taylor","blog/author/eve-taylor",null,-310,[],176408854,"520cb4f4-4c6e-4bd5-b726-b8a1ec366733","2022-11-02T15:26:03.242Z","default",[],[51,53,55],{"path":41,"name":42,"lang":52,"published":42},"fr",{"path":41,"name":42,"lang":54,"published":42},"de",{"path":41,"name":42,"lang":56,"published":42},"es",true,[59],{"name":60,"created_at":61,"published_at":16,"updated_at":62,"id":63,"uuid":64,"content":65,"slug":68,"full_slug":69,"sort_by_date":42,"position":70,"tag_list":71,"is_startpage":27,"parent_id":72,"meta_data":42,"group_id":73,"first_published_at":74,"release_id":42,"lang":48,"path":42,"alternates":75,"default_full_slug":69,"translated_slugs":76,"_stopResolving":57},"Spend management","2022-10-19T17:57:54.407Z","2026-03-12T10:47:23.262Z",206171419,"f1ded6b1-7e22-4841-a982-4b97800ed612",{"_uid":66,"name":60,"component":67},"fba530b2-81a3-4b87-986d-708d05055369","tag","spend-management","blog/topic/spend-management",-230,[],176456153,"485045be-15bb-4bad-be38-3403f2a4f645","2022-11-02T15:24:49.793Z",[],[77,78,79],{"path":69,"name":42,"lang":52,"published":42},{"path":69,"name":42,"lang":54,"published":42},{"path":69,"name":42,"lang":56,"published":42},{"type":32,"content":81},[82,93,103,130,183,187,191,202,209,221,227,237,241,246,255,265,273,283,288,304,308,313,344,354,364,398,421,436,440,445,476,480,497,509,554,563,568,578,588,592,596,608,631,649,666,671,695,699,709,721,731,735,744,759,776,785,789,793,798,807,811,821,825,830,834,838,847,859,864,881,891,895,905,915,920,937,941,945,949],{"type":35,"content":83},[84,86,91],{"text":85,"type":39},"Any form of client-facing work is always a double-edged sword. There’s the fun stuff: brainstorming, drawing up plans, creating prototypes, and actually building something. That’s usually why you get into the work. It’s the stuff you ",{"text":87,"type":39,"marks":88},"want",[89],{"type":90},"italic",{"text":92,"type":39}," to do.",{"type":35,"content":94},[95,97,101],{"text":96,"type":39},"And then there’s the stuff you ",{"text":98,"type":39,"marks":99},"have",[100],{"type":90},{"text":102,"type":39}," to do. Usually that’s the administrative side: writing reports, answering emails, and lots of meetings. Plus the one thing that every client truly cares about: where their money is going.",{"type":35,"content":104},[105,107,112,114,118,120,123,125,128],{"text":106,"type":39},"No matter how often you go through this process, ",{"text":108,"type":39,"marks":109},"the admin always takes longer than you’d like",[110],{"type":111},"bold",{"text":113,"type":39},". There ",{"text":115,"type":39,"marks":116},"will",[117],{"type":90},{"text":119,"type":39}," be mistakes, they ",{"text":115,"type":39,"marks":121},[122],{"type":90},{"text":124,"type":39}," lead to disagreements, and you ",{"text":115,"type":39,"marks":126},[127],{"type":90},{"text":129,"type":39}," be working on the weekend.",{"type":35,"content":131},[132,134,146,148,152,165,169,177,181],{"text":133,"type":39},"Chief among these administrative headaches is ",{"text":135,"type":39,"marks":136},"project budget tracking",[137],{"type":138,"attrs":139},"link",{"href":140,"uuid":9,"anchor":42,"target":141,"linktype":142,"story":143},"/blog/project-budget-tracking","_self","story",{"name":4,"id":8,"uuid":9,"slug":144,"url":145,"full_slug":145,"_stopResolving":57},"project-budget-tracking","blog/project-budget-tracking",{"text":147,"type":39},". And as we’ll see, ",{"text":149,"type":39,"marks":150},"the issues largely come from a mix of unclear ",[151],{"type":111},{"text":153,"type":39,"marks":154},"budgeting processes",[155,164],{"type":138,"attrs":156},{"href":157,"uuid":158,"anchor":42,"target":159,"linktype":142,"story":160},"budgeting-process","7d3e5194-5ad6-4dd5-8f00-986dd12bae39","_blank",{"name":161,"id":162,"uuid":158,"slug":157,"url":163,"full_slug":163,"_stopResolving":57},"The budgeting process for smart, modern companies",208802941,"blog/budgeting-process",{"type":111},{"text":166,"type":39,"marks":167}," and ",[168],{"type":111},{"text":170,"type":39,"marks":171},"tools",[172,176],{"type":138,"attrs":173},{"href":174,"uuid":42,"anchor":42,"target":159,"linktype":175},"https://www.cloudwards.net/best-project-management-software-for-small-business/","url",{"type":111},{"text":178,"type":39,"marks":179}," that weren’t built for the job",[180],{"type":111},{"text":182,"type":39},".",{"type":35,"content":184},[185],{"text":186,"type":39},"In this article, we’ll explore a better way to track and report on project budgets, to ensure you’re not spending any more time than you absolutely need to.",{"type":35,"content":188},[189],{"text":190,"type":39},"But first, a quick refresher on what your budget should include.",{"type":35,"content":192},[193],{"type":194,"attrs":195},"blok",{"id":196,"body":197},"3c640cac-1c76-4e57-b348-01a5a0719b8d",[198],{"_uid":199,"html":200,"component":201},"f3100d6f-b88c-44a2-9a04-e67eed1454e2","\u003C!--HubSpot Call-to-Action Code -->\u003Cspan class=\"hs-cta-wrapper\" id=\"hs-cta-wrapper-83ab950b-940a-439d-abcd-bbb332377ebc\">\u003Cspan class=\"hs-cta-node hs-cta-83ab950b-940a-439d-abcd-bbb332377ebc\" id=\"hs-cta-83ab950b-940a-439d-abcd-bbb332377ebc\">\u003C!--[if lte IE 8]>\u003Cdiv id=\"hs-cta-ie-element\">\u003C/div>\u003C![endif]-->\u003Ca href=\"https://cta-redirect.hubspot.com/cta/redirect/2694209/83ab950b-940a-439d-abcd-bbb332377ebc\" >\u003Cimg class=\"hs-cta-img\" id=\"hs-cta-img-83ab950b-940a-439d-abcd-bbb332377ebc\" style=\"border-width:0px;\" height=\"1280\" width=\"2560\" src=\"https://no-cache.hubspot.com/cta/default/2694209/83ab950b-940a-439d-abcd-bbb332377ebc.png\"  alt=\"New call-to-action\"/>\u003C/a>\u003C/span>\u003Cscript charset=\"utf-8\" src=\"https://js.hscta.net/cta/current.js\">\u003C/script>\u003Cscript type=\"text/javascript\"> hbspt.cta.load(2694209, '83ab950b-940a-439d-abcd-bbb332377ebc', {\"useNewLoader\":\"true\",\"region\":\"na1\"}); \u003C/script>\u003C/span>\u003C!-- end HubSpot Call-to-Action Code -->","embed",{"type":203,"attrs":204,"content":206},"heading",{"level":205},2,[207],{"text":208,"type":39},"How to create a project budget",{"type":35,"content":210},[211,213,219],{"text":212,"type":39},"As a starting point, ",{"text":214,"type":39,"marks":215},"The Digital Project Manager explains",[216],{"type":138,"attrs":217},{"href":218,"uuid":42,"anchor":42,"target":159,"linktype":175},"https://thedigitalprojectmanager.com/project-budget-cost-estimation-guide/",{"text":220,"type":39}," that there are two key types of project budgets:",{"type":203,"attrs":222,"content":224},{"level":223},3,[225],{"text":226,"type":39},"Time and materials",{"type":35,"content":228},[229,231,235],{"text":230,"type":39},"“A time and materials type of estimate where ",{"text":232,"type":39,"marks":233},"the client agrees to pay based upon the time spent, and for materials (plus mark up), no matter how much work is required",[234],{"type":111},{"text":236,"type":39},".”",{"type":35,"content":238},[239],{"text":240,"type":39},"This gives the client flexibility, as they can change their mind and make changes as the project progresses. And you get paid for actual work done, even if it takes longer or is more expensive than you first thought.",{"type":203,"attrs":242,"content":243},{"level":223},[244],{"text":245,"type":39},"Fixed-price",{"type":35,"content":247},[248,250,254],{"text":249,"type":39},"“A fixed price estimate is where ",{"text":251,"type":39,"marks":252},"the client agreed to pay a fixed price, regardless of the amount of effort applied to the project",[253],{"type":111},{"text":236,"type":39},{"type":35,"content":256},[257,259,263],{"text":258,"type":39},"Fixed-price budgets can also come with a fixed ",{"text":260,"type":39,"marks":261},"scope",[262],{"type":90},{"text":264,"type":39}," (ie, where the exact plan is set beforehand), or a flexible scope, where the budget remains the same, but how it’s spent is somewhat flexible.",{"type":35,"content":266},[267],{"type":268,"attrs":269},"image",{"id":42,"alt":270,"src":271,"title":42,"source":42,"copyright":42,"meta_data":272},"project-planning-budget-tracking","https://get.spendesk.com/hubfs/project-planning-budget-tracking.jpeg",{},{"type":35,"content":274},[275,277,281],{"text":276,"type":39},"Clients often love fixed-price budgets because ",{"text":278,"type":39,"marks":279},"they only need to secure funding for the project once",[280],{"type":111},{"text":282,"type":39}," and then don’t have to worry about changes. And naturally for the contractor, if you can fulfill the job faster than expected, you stand to profit.",{"type":203,"attrs":284,"content":285},{"level":223},[286],{"text":287,"type":39},"What to include in your project budget",{"type":35,"content":289},[290,296,298,302],{"text":291,"type":39,"marks":292},"Workamajig",[293],{"type":138,"attrs":294},{"href":295,"uuid":42,"anchor":42,"target":159,"linktype":175},"https://www.workamajig.com/blog/create-project-budget",{"text":297,"type":39}," sums it up nicely: “A budget is essentially ",{"text":299,"type":39,"marks":300},"the sum of all the costs involved in creating the project’s key deliverables",[301],{"type":111},{"text":303,"type":39}," - personnel, materials, tools, administrative, etc.”",{"type":35,"content":305},[306],{"text":307,"type":39},"So your project budget needs to include all of those. And of course, every project is likely to be different, so we won’t state every possible line item here.",{"type":203,"attrs":309,"content":310},{"level":205},[311],{"text":312,"type":39},"Traditional project expense tracking",{"type":35,"content":314},[315,317,328,330,334,336,342],{"text":316,"type":39},"Once you’ve built your ",{"text":318,"type":39,"marks":319},"budget plan",[320],{"type":138,"attrs":321},{"href":322,"uuid":323,"anchor":42,"target":159,"linktype":142,"story":324},"budgetary-control","fb7bef51-a1a3-4b66-be90-c4316c5ab812",{"name":325,"id":326,"uuid":323,"slug":322,"url":327,"full_slug":327,"_stopResolving":57},"Budgetary control: Turn your budget plan into reality",208802979,"blog/budgetary-control",{"text":329,"type":39},", ",{"text":331,"type":39,"marks":332},"you have to actually monitor it during the project",[333],{"type":111},{"text":335,"type":39}," and attempt to stick to it. Typically, this is a manual process: project managers submit their ",{"text":337,"type":39,"marks":338},"expenses",[339],{"type":138,"attrs":340},{"href":341,"uuid":42,"anchor":42,"target":42,"linktype":175},"https://www.spendesk.com/product/expense-reimbursements/",{"text":343,"type":39}," to an assistant, or input them into a spreadsheet themselves.",{"type":35,"content":345},[346,348,352],{"text":347,"type":39},"This relies on ",{"text":349,"type":39,"marks":350},"every team member keeping good track of what they spend as they go",[351],{"type":111},{"text":353,"type":39}," and updating those spreadsheets. They’ll also need to keep receipts along the way.",{"type":35,"content":355},[356,362],{"text":357,"type":39,"marks":358},"Kissflow",[359],{"type":138,"attrs":360},{"href":361,"uuid":42,"anchor":42,"target":159,"linktype":175},"https://kissflow.com/finance/expense-management/5-challenges-of-manual-expense-management/",{"text":363,"type":39}," emphasizes a Levvel study, which revealed that businesses which hadn't adopted expense management automation struggled with:",{"type":365,"content":366},"bullet_list",[367,374,380,386,392],{"type":368,"content":369},"list_item",[370],{"type":35,"content":371},[372],{"text":373,"type":39},"Manual entry and routing of expense reports (62%)",{"type":368,"content":375},[376],{"type":35,"content":377},[378],{"text":379,"type":39},"Lack of visibility into spend data (42%)",{"type":368,"content":381},[382],{"type":35,"content":383},[384],{"text":385,"type":39},"Inability to enforce travel policies (29%)",{"type":368,"content":387},[388],{"type":35,"content":389},[390],{"text":391,"type":39},"Lost expense reports (24%)",{"type":368,"content":393},[394],{"type":35,"content":395},[396],{"text":397,"type":39},"Lengthy expense approval system and reimbursement cycles (23%)",{"type":35,"content":399},[400,411,413,419],{"text":401,"type":39,"marks":402},"Construction crews",[403],{"type":138,"attrs":404},{"href":405,"uuid":406,"anchor":42,"target":159,"linktype":142,"story":407},"construction-budget","e4411953-7ee8-4427-a7fe-3fae93e2aea7",{"name":408,"id":409,"uuid":406,"slug":405,"url":410,"full_slug":410,"_stopResolving":57},"Construction budgets: a guide (with examples)",213425149,"blog/construction-budget",{"text":412,"type":39},", law firms, and agencies have been doing things this way for decades. And it’s essentially fine, until a client wants to get really deep into those costs, or unless a team member lets the ",{"text":414,"type":39,"marks":415},"budget",[416],{"type":138,"attrs":417},{"href":418,"uuid":42,"anchor":42,"target":42,"linktype":175},"https://www.spendesk.com/product/budgets/",{"text":420,"type":39}," get away from them.",{"type":35,"content":422},[423,425,429,431,435],{"text":424,"type":39},"But it ",{"text":426,"type":39,"marks":427},"is",[428],{"type":90},{"text":430,"type":39}," highly manual work. ",{"text":432,"type":39,"marks":433},"It can take hours each week to manage budgets, and there’s plenty of room for error",[434],{"type":111},{"text":182,"type":39},{"type":35,"content":437},[438],{"text":439,"type":39},"Unless you have a secret weapon...",{"type":203,"attrs":441,"content":442},{"level":223},[443],{"text":444,"type":39},"Integrated project expense tracking for smarter spend",{"type":35,"content":446},[447,449,453,458,462,464,475],{"text":448,"type":39},"The key thing that makes tracking budgets difficult is that ",{"text":450,"type":39,"marks":451},"your payment methods - usually company credit cards - aren’t really designed to ",[452],{"type":111},{"text":454,"type":39,"marks":455},"track",[456,457],{"type":111},{"type":90},{"text":459,"type":39,"marks":460}," anything",[461],{"type":111},{"text":463,"type":39},". They’re a (sometimes) convenient way to pay for things without needing ",{"text":465,"type":39,"marks":466},"wads of cash",[467],{"type":138,"attrs":468},{"href":469,"uuid":470,"anchor":42,"target":159,"linktype":142,"story":471},"cash-budget","288ad1be-bdd3-428b-9d7f-9f0d899c3b2e",{"name":472,"id":473,"uuid":470,"slug":469,"url":474,"full_slug":474,"_stopResolving":57},"How to manage a cash budget for your business",208803060,"blog/cash-budget",{"text":182,"type":39},{"type":35,"content":477},[478],{"text":479,"type":39},"But to actually know what’s been spent - especially if you weren’t the person making payments - you either have to rely on receipts being handed in or go back through the credit card statements. Which is a pain and bound to lead to issues.",{"type":35,"content":481},[482,484,491,495],{"text":483,"type":39},"Thankfully, we now have the technology to ",{"text":485,"type":39,"marks":486},"track card payments in real time",[487,490],{"type":138,"attrs":488},{"href":489,"uuid":42,"anchor":42,"target":159,"linktype":175},"https://www.spendesk.com/en-eu/product/smart-company-cards/",{"type":111},{"text":492,"type":39,"marks":493}," through apps and software",[494],{"type":111},{"text":496,"type":39},". You probably already know Revolut or Monzo, which are great for private spending and family budgets.",{"type":35,"content":498},[499,501,507],{"text":500,"type":39},"And there's a great range of ",{"text":502,"type":39,"marks":503},"business budgeting software",[504],{"type":138,"attrs":505},{"href":506,"uuid":42,"anchor":42,"target":159,"linktype":175},"https://www.spendesk.com/business-budgeting-software/?__hstc=45788219.bf7c26b5d3c085019220f3553c0652d1.1644936063594.1644936063594.1644936063594.1&__hssc=45788219.1.1644936063594&__hsfp=3241137980",{"text":508,"type":39}," available. You can give each project management a prepaid or debit “company card” which records what they spend as they go. This shows you:",{"type":365,"content":510},[511,534,544],{"type":368,"content":512},[513],{"type":35,"content":514},[515,519,521,532],{"text":516,"type":39,"marks":517},"Who spends",[518],{"type":111},{"text":520,"type":39},", since every employee can have a card (unlike with classic ",{"text":522,"type":39,"marks":523},"corporate credit cards",[524],{"type":138,"attrs":525},{"href":526,"uuid":527,"anchor":42,"target":159,"linktype":142,"story":528},"company-credit-card","283d36ed-2fde-45c7-b0e8-99a8ef26fc10",{"name":529,"id":530,"uuid":527,"slug":526,"url":531,"full_slug":531,"_stopResolving":57},"Company credit cards: convenient solution or a bad idea?",208729731,"blog/company-credit-card",{"text":533,"type":39},")",{"type":368,"content":535},[536],{"type":35,"content":537},[538,542],{"text":539,"type":39,"marks":540},"Which budget has been debited",[541],{"type":111},{"text":543,"type":39},", because the spender assigns each payment to the project at the point of sale",{"type":368,"content":545},[546],{"type":35,"content":547},[548,552],{"text":549,"type":39,"marks":550},"Receipts and invoices",[551],{"type":111},{"text":553,"type":39},", which are digitized and attached to their relevant payments",{"type":35,"content":555},[556,558,562],{"text":557,"type":39},"This makes life easier on project managers, who don’t have to carry around stacks of receipts and try to piece together their spending after the fact. It’s also perfect for the firm’s finance team and administrators, who can ",{"text":559,"type":39,"marks":560},"check budgets in real time and always know where client money is going",[561],{"type":111},{"text":182,"type":39},{"type":203,"attrs":564,"content":565},{"level":205},[566],{"text":567,"type":39},"How project budget tracking works",{"type":35,"content":569},[570,572,576],{"text":571,"type":39},"Plenty of project managers get by with Excel sheets and other relatively simple tools. (No slight to Excel, which is obviously beloved by finance teams and managers ",{"text":573,"type":39,"marks":574},"everywhere",[575],{"type":90},{"text":577,"type":39},".)",{"type":35,"content":579},[580,582],{"text":581,"type":39},"In fact, 51% of finance leaders still depend solely on Excel for their processes, according to this ",{"text":583,"type":39,"marks":584},"MHR report on the shape of finance.",[585],{"type":138,"attrs":586},{"href":587,"uuid":42,"anchor":42,"target":42,"linktype":175},"https://mhrglobal.com/uk/en/explore-campaign-shape-finance",{"type":35,"content":589},[590],{"text":591,"type":39},"They also have smart accounting tools that record transactions, and maybe even some decent reporting software.",{"type":35,"content":593},[594],{"text":595,"type":39},"But while these tools give you the essentials and let you set out your project logically and clearly, they still leave you with a lot of heavy lifting.",{"type":35,"content":597},[598,600,606],{"text":599,"type":39},"According to ",{"text":601,"type":39,"marks":602},"Finance Monthly",[603],{"type":138,"attrs":604},{"href":605,"uuid":42,"anchor":42,"target":141,"linktype":175},"https://www.finance-monthly.com/2022/03/why-finance-teams-need-to-de-excel-erate-reliance-on-unsuitable-software/",{"text":607,"type":39},", \"almost a third (31%) of finance leaders rate unsaved spreadsheets and lost documents as the greatest risks of their role.\"",{"type":35,"content":609},[610,612,616,618,629],{"text":611,"type":39},"After all, ",{"text":613,"type":39,"marks":614},"managing a project budget always comes back to spending",[615],{"type":111},{"text":617,"type":39},". Every dollar or pound that goes on the company card needs to be recorded correctly and assigned to the right client. So if you can ",{"text":619,"type":39,"marks":620},"modernize your spending tools",[621],{"type":138,"attrs":622},{"href":623,"uuid":624,"anchor":42,"target":42,"linktype":142,"story":625},"virtual-credit-card","597845a9-a51b-488b-be6a-8042b973da3d",{"name":626,"id":627,"uuid":624,"slug":623,"url":628,"full_slug":628,"_stopResolving":57},"What is a virtual credit card (VCC) or debit card?",208729742,"blog/virtual-credit-card",{"text":630,"type":39}," (and move away from that standard company card), you stand to gain massively.",{"type":35,"content":632},[633,635,642,644,648],{"text":634,"type":39},"We’ve written extensively about why the standard ",{"text":636,"type":39,"marks":637},"company credit card is a bad idea",[638],{"type":138,"attrs":639},{"href":640,"uuid":527,"anchor":42,"target":141,"linktype":142,"story":641},"/blog/company-credit-card",{"name":529,"id":530,"uuid":527,"slug":526,"url":531,"full_slug":531,"_stopResolving":57},{"text":643,"type":39},". So what’s the better choice? You can actually ",{"text":645,"type":39,"marks":646},"combine the ease of payment you expect from a credit card (they’re popular for a reason), with spend tracking and reporting and software that captures every penny spent",[647],{"type":111},{"text":182,"type":39},{"type":35,"content":650},[651,653,660,664],{"text":652,"type":39},"You can have ",{"text":654,"type":39,"marks":655},"debit cards with preset budgets",[656,659],{"type":138,"attrs":657},{"href":658,"uuid":42,"anchor":42,"target":42,"linktype":175},"https://www.spendesk.com/product/employee-debit-cards/",{"type":111},{"text":661,"type":39,"marks":662}," just for a specific project or campaign",[663],{"type":111},{"text":665,"type":39},", and every purchase you make will be automatically recorded and filed against that project.",{"type":203,"attrs":667,"content":668},{"level":223},[669],{"text":670,"type":39},"A full payment history at your fingertips",{"type":35,"content":672},[673,675,681,683,687,689,693],{"text":674,"type":39},"As the name suggests, ",{"text":676,"type":39,"marks":677},"spend management softwares",[678],{"type":138,"attrs":679},{"href":680,"uuid":42,"anchor":42,"target":42,"linktype":175},"https://www.spendesk.com/en/spend-management-software/",{"text":682,"type":39}," are there to help you ",{"text":684,"type":39,"marks":685},"manage",[686],{"type":90},{"text":688,"type":39}," spending, whereas company cards are really just there to make payments. The difference is, you can have ",{"text":690,"type":39,"marks":691},"the full payment history for every project and team member available any time",[692],{"type":111},{"text":694,"type":39}," - and always up to date.",{"type":35,"content":696},[697],{"text":698,"type":39},"The second a team member pays for something, you have the purchase history. You can be sure that these purchases are necessary and in line with what the client expects.",{"type":35,"content":700},[701,703,707],{"text":702,"type":39},"And at any moment, you can ",{"text":704,"type":39,"marks":705},"search back through the project’s history to identify one particular payment",[706],{"type":111},{"text":708,"type":39},", all the payments to a certain supplier, or every payment made by a single team member.",{"type":35,"content":710},[711,713,719],{"text":712,"type":39},"The level of ",{"text":714,"type":39,"marks":715},"budgeting control",[716],{"type":138,"attrs":717},{"href":718,"uuid":42,"anchor":42,"target":42,"linktype":175},"https://www.spendesk.com/glossary/budgeting-control/",{"text":720,"type":39}," and security this gives you over project budgets is extraordinary.",{"type":35,"content":722},[723,725,729],{"text":724,"type":39},"And clients obviously love this. If you choose, ",{"text":726,"type":39,"marks":727},"you can share a fully itemized, accurate spending history with them in real time",[728],{"type":111},{"text":730,"type":39},". If they want to know how much is left in a particular budget, it only takes a moment.",{"type":35,"content":732},[733],{"text":734,"type":39},"This is incredibly valuable during active campaigns, and it’s also perfect for planning the next one. You can see exactly how much was spent on each task or vendor, so you’ll have a fair idea of what to expect with your next client.",{"type":203,"attrs":736,"content":737},{"level":223},[738,740],{"text":739,"type":39},"Payment coding ",{"text":741,"type":39,"marks":742},"at point of sale",[743],{"type":90},{"type":35,"content":745},[746,748,752,757],{"text":747,"type":39},"With your trusty mobile phone, you can ",{"text":749,"type":39,"marks":750},"assign a payment to a certain project ",[751],{"type":111},{"text":753,"type":39,"marks":754},"the moment you make it",[755,756],{"type":111},{"type":90},{"text":758,"type":39},". And then you can code the next payment to a different client seconds later.",{"type":35,"content":760},[761,763,775],{"text":762,"type":39},"Compare that with the process of looking back through credit card statements at the end of the month and trying to figure out which belongs to what. ",{"text":764,"type":39,"marks":765},"The benefits are obvious",[766],{"type":138,"attrs":767},{"href":768,"uuid":769,"anchor":42,"target":159,"linktype":142,"story":770},"business-automation-finance-processes","3a270061-6112-4457-a772-832112813f43",{"name":771,"id":772,"uuid":769,"slug":773,"url":774,"full_slug":774,"_stopResolving":57},"Finance automation: 6 key business processes to automate in 2025",208735205,"finance-automation","blog/finance-automation",{"text":182,"type":39},{"type":35,"content":777},[778,780,784],{"text":779,"type":39},"And you do this at the point of sale, when you’re fully aware of the context and rationale for the purchase. You can even ",{"text":781,"type":39,"marks":782},"add notes to help you write better reports later",[783],{"type":111},{"text":182,"type":39},{"type":35,"content":786},[787],{"text":788,"type":39},"When it’s time to compile your monthly client budget report, all of the work is already done. 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While many managers look for better spreadsheets and improved communication, they should look at payment methods first.",[1024],{"_uid":1025,"items":1026,"heading":1073,"reverse":27,"component":1091,"sectionSettings":1092},"c94db007-92fe-442e-be00-4ab55d085ab7",[1027,1037,1046,1055,1064],{"_uid":1028,"title":1029,"component":1030,"description":1031},"3016919c-4f47-46e9-8cb1-e3e7faef0ef3","What is spend management?","faqItem",{"type":32,"content":1032},[1033],{"type":35,"content":1034},[1035],{"text":1036,"type":39},"Spend management is the end-to-end process of controlling company expenditures, and Spendesk centralizes that process for finance teams. 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